How to guide
Introduction
A programme deliverables log is a critical project management tool used to document, track, and manage all the deliverables associated with a programme. This log ensures that all deliverables are clearly defined, monitored, and completed in a timely manner, contributing to the overall success of the programme.
Purpose
The primary purpose of a programme deliverables log is to provide a comprehensive record of all deliverables, their status, and key information related to their completion. This helps in maintaining transparency, accountability, and efficient tracking of progress throughout the programme lifecycle.
Key Components
- Deliverable ID: A unique identifier for each deliverable to ensure easy tracking and reference.
- Created: A Timestamp of when the action was first created.
- Category: Deliverable category to allow filtering on action types or meetings.
- Workstream: The workstream accountable for the deliverable.
- Deliverable Description: A detailed explanation of the deliverable, providing enough context to understand its importance and relevance.
- Update: An update on the progress of the deliverable or additional notes or comments related to the action item, such as updates on progress, challenges encountered, or any other relevant information.
- RAG: The RAG status for the delvierable (e.g. Red, Amber, Green)
- Percentage complete: The percentage complete of the deliverable.
- Owner: The individual or team responsible for carrying out the action. This ensures clear ownership and accountability.
- Due Date: The deadline by which the action must be completed. This helps in prioritising tasks and managing timelines effectively. Due dates should be contrsacted with the owner and should not be changed.
- Priority: Identification of actions that are high priority or need to be escalated throuuuugh other governance forums.
- Days: The days until the target date for the action closure.
- Closed: A timestamp when the action is closed.
Benefits
- Clarity and Organization: Provides a clear and organised view of all deliverables, their status, and key information.
- Improved Tracking: Helps in monitoring the progress of each deliverable, ensuring timely completion.
- Accountability: Clearly assigns responsibility for each deliverable, ensuring that tasks are completed by the right individuals or teams.
- Enhanced Communication: Facilitates effective communication among team members and stakeholders by providing a centralized record of all deliverables.
- Proactive Management: Enables proactive management of deliverables by identifying and addressing potential issues early.
A well-maintained programme deliverables log is essential for the successful execution of any programme, helping to ensure that all deliverables are completed efficiently and effectively.
Projectoolkit | Deliverables Log
Projectoolkit | How to Guides
