How to guide
Introduction
The Programme Steering Committee (SteerCo) plays a crucial role in ensuring the successful delivery of our programme. As a high-level governance body, the SteerCo provides strategic oversight, guidance, and decision-making support. By aligning the programme with the organization's goals and addressing any challenges that arise, the SteerCo helps to drive the programme towards achieving its intended benefits.
Purpose
The Programme Steering Committee (SteerCo) is a high-level governance body that provides strategic oversight and guidance for a programme. The SteerCo ensures that the programme aligns with organizational objectives, stays on track, and delivers the expected benefits.
Key Components
- Strategic Oversight: Ensure the programme aligns with the organization's strategic goals and objectives. Provide direction and guidance on strategic decisions and priorities.
- Decision-Making:Approve key programme decisions, including scope changes, budget allocations, and resource management. Resolve escalated issues and risks that could impact the programme's success.
- Performance Monitoring: Review and monitor the programme's progress, performance, and outcomes. Ensure that the programme is delivering value and achieving its intended benefits.
- Risk Management: Identify, assess, and manage programme risks. Approve risk mitigation strategies and action plans.
- Stakeholder Engagement: Ensure effective communication and engagement with key stakeholders. Address stakeholder concerns and ensure their needs are considered.
Benefits
- Alignment with Strategic Goals: Ensures the programme remains aligned with the organization's overall strategic objectives, driving cohesive progress.
- Informed Decision-Making: Provides a structured platform for making informed decisions that steer the programme towards success.
- Proactive Risk Management: Facilitates the early identification and mitigation of risks, minimizing potential disruptions.
- Enhanced Performance Monitoring: Allows for continuous monitoring and assessment of programme performance, ensuring timely interventions and adjustments.
- Improved Stakeholder Engagement: Promotes effective communication and collaboration with stakeholders, fostering a supportive environment and addressing their needs.
By maintaining regular SteerCo meetings, projects stay aligned to strategic goals, ensure stakeholder alignment, and overall productivity, ensuring that projects are completed successfully and on time.
Attendees
The SteerCo typically comprises senior executives and key stakeholders, including:
- Programme Sponsor
- Programme Manager
- Project Leads
- Key Business Stakeholders
- Subject Matter Experts (SMEs)
Typical Agenda
- Welcome and Introduction (5 minutes) Opening remarks and introduction of attendees.Review of the meeting agenda.
- Programme Status Update (20 minutes) Summary of progress since the last SteerCo meeting.Key milestones achieved. Update on budget and resource allocation.
- Risk and Issue Management (15 minutes) Review of current risks and issues.Mitigation strategies and action plans. Discussion of any new risks or issues identified.
- Strategic Decisions (20 minutes) Presentation of key decisions requiring SteerCo approval.Discussion and alignment on strategic direction.Approval of proposed changes or initiatives.
- Stakeholder Engagement (10 minutes) Update on stakeholder communication and engagement activities.Feedback from stakeholders and action items.
- Next Steps and Actions (10 minutes) Summary of key takeaways from the meeting.Assignment of action items and deadlines.Schedule for the next SteerCo meeting.
SteerCo meetings are held regularly (e.g., monthly or quarterly) to review programme status, address challenges, and make strategic decisions. Agendas typically include status updates, risk reviews, decision points, and stakeholder feedback.
Projectoolkit | IPO Agenda
Projectoolkit | How to Guides
